Role Summary:
As an administrative Coordinator at Provident, you will be a vital part of the administration in the most successful and progressive real estate agencies in the UAE, aiding our departments with their administrative needs, while adhering to company policies and procedures, in one of the world's most vibrant and competitive marketplaces. Your position is critical in ensuring that internal and external communications are maintained, with the highest standards of detail and quality. This role necessitates a thorough knowledge of email etiquette and industry standards.
Key Responsibilities:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes of the meeting, write and distribute emails, correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Qualifications and Skills Required:
- Proven secretary work experience, as an Office Secretary or Administrative Assistant.
- Proficient with MS Office and data programs.
- Experience using office equipment, like printers and scanners.
- Typing speed and accuracy.
- Excellent knowledge of correct spelling, grammar, and punctuation.
- Attention to detail.
- Confidentiality.
- Organization skills, with an ability to stay focused on assigned tasks.
- High school diploma / Diploma; additional secretarial training or certification will be an asset.
- Proficient in English: Written and spoken.
About Provident
Since its inception in 2008, Provident Estate has been a frontrunner in the regional real estate market, holding a commendable reputation as one of the most reliable and top-tier agencies working alongside the world's foremost developers. Now employing over 200+ dedicated professionals, we stand as a testament to excellence and trust in the industry.
As we forge ahead, we are inviting ambitious individuals to join our dynamic team where innovation meets understanding, offering 360° real estate solutions tailored to our client's needs. Step into a role at Provident Estate, a place where we value lasting relationships with our clients and foster an environment geared towards revolutionary and digitally enhanced solutions. Join us, and be a part of crafting the future of real estate, building enduring relationships grounded in trust and expertise.