Role Summary:
As an Executive Assistant at Provident, you will be a vital part of the Management Department of the company, responsible for managing the schedules and communications of key company executives. Your duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements, in one of the most successful and progressive real estate agencies in the UAE.
Key Responsibilities:
- Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications & presentations on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary & answering phone calls in a polite and professional manner
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Act as the point of contact among executives, employees, clients and other external partners & manage information flow in a timely and accurate manner & make travel and accommodation arrangements
- Oversee the performance of other clerical staff
- Take minutes during meetings & Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Qualifications and Skills Required:
- Outstanding organizational and time management skills
- Excellent proficiency in English & Arabic - Written & Spoken
- Strong organizational skills and ability to multitask
- Problem-solving and decision making
- Proactivity and self-direction Interpersonal skills
- 2 Years work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office & Google Services knowledge
- Outstanding organizational and time management skills
- Discretion and confidentiality
- High School degree; PA diploma or certification is a plus
About Provident
Since its inception in 2008, Provident Estate has been a frontrunner in the regional real estate market, holding a commendable reputation as one of the most reliable and top-tier agencies working alongside the world's foremost developers. Now employing over 200+ dedicated professionals, we stand as a testament to excellence and trust in the industry.
As we forge ahead, we are inviting ambitious individuals to join our dynamic team where innovation meets understanding, offering 360° real estate solutions tailored to our client's needs. Step into a role at Provident Estate, a place where we value lasting relationships with our clients and foster an environment geared towards revolutionary and digitally enhanced solutions. Join us, and be a part of crafting the future of real estate, building enduring relationships grounded in trust and expertise.